Good fit
Repetitive English customer POs
- One currency per PO
- One English, single-currency PO
- ERPNext Item CSV available
- Optional Customer CSV
- Standard Sales Order import fields
Controlled, human-reviewed pilot
Turn customer PO PDFs into review-ready ERPNext import files.
Get a draft-only Sales Order import CSV, validation report, and clear exception queue—without sharing ERP access or committing to an integration project.
- Free proofno obligation to buy
- 1 POEnglish, single currency
- Draft onlyno ERP access required
Technical proof — synthetic acceptance
ERPNext v16.28.0 — 10/10 synthetic acceptance imports remained Draft.75-second workflow
Watch the review boundary before you buy.
This silent demonstration uses a synthetic PO and fictional ERPNext master data. It shows the real local MVP workflow and preserved synthetic acceptance evidence—not a customer case study.
Synthetic demonstration. No customer data or production accuracy claim. Captions are burned into the video; there is no audio track.
Inspect before you buy
A real output format. Synthetic data.
The public pack walks through the complete local workflow using fictional names, items, prices, and totals. It is not a customer case study and its fixture metrics are not claimed as customer accuracy.
Inside the download
- Synthetic source PO PDF
- Fictional Item and Customer masters
- Extraction and mapping result
- 23-column ERPNext Sales Order import CSV
- Validation PDF and exception queue
- Batch input template
Every source artifact is visibly marked as synthetic/public demo. No real business data is included.
A bounded service, not software access
What the pilot process will include
- 01
Request the free proof
Reply with your ERPNext version and confirm that one PO is English and single-currency. Do not attach it to email.
- 02
Confirm the boundary
We check the one-PO proof scope and send a secure input checklist. There is no charge and no obligation to buy.
- 03
Send securely
Transfer the accepted redacted PO and required master-data rows using the private handoff instructions. No ERPNext login is needed.
- 04
Review your Draft
Receive a Draft-only import CSV and page-linked exception report for your team to review before any ERPNext action.
Not included
Integration or accounting decisions
- Taxes, discounts, freight, or multi-currency
- Handwritten or non-English POs
- Custom required ERPNext fields
- Mailbox reading, EDI, or ongoing integration
- ERP credentials, database backups, or production writes
Tested safety boundary
Built to stop before the risky part.
The import schema was exercised against ERPNext 16.28.0 / Frappe 16.27.0 using controlled fixtures. Ten of ten import runs created Draft Sales Orders; none were submitted. Eighteen automated safety checks and three blocked-case tests passed.
These are internal acceptance results on synthetic/test fixtures—not customer outcomes, production accuracy, or a promise that a customized site will accept files unchanged. Compare your own ERPNext template and review every Draft.
10/10test imports accepted
0automatic submissions
18/18safety checks passed
Humanreview remains required
Optional next step after the free proof
Only discuss a paid pilot after you see the output.
The free 1-PO proof comes first. If it is useful and you want a larger batch, the existing one-time US$149 fixed-price Contra pilot remains available as an optional next step.
Clear refund boundaryFor inputs confirmed within the supported scope, if we cannot deliver the CSV and validation report within the agreed 48-hour window, we issue a full refund. If we discover before processing that the input is unsupported, we cancel and refund it in full.
ERPNext PO Import Pilot
US$149one-time service
- Up to 25 English, single-currency PO PDFs
- Up to 500 pages total
- Item CSV + optional Customer CSV
- ERPNext Sales Order Data Import CSV
- Validation and exception reports
- One low-confidence Item mapping confirmation
- Delivery within 48 hours after complete inputs
- Draft-only, human-reviewed output
Payment is handled through an individually created Contra fixed-price project after the scope check. No subscription.
Reply with your ERPNext version, estimated PO count, and whether scans are included. Do not send business files by email; accepted files are transferred through password-protected Tresorit Send.
Files stay outside the website
A secure handoff, with a short retention window.
Encrypted transferAfter proof-scope acceptance, files are exchanged through a separately arranged password-protected transfer. The website and email are not used to receive PO files.
No model trainingPO Draft Pack does not use your inputs or outputs to train models. Processing remains local and human-reviewed.
DeletionWorking inputs, temporary files, and deliverables are deleted within 7 calendar days after delivery, or within 24 hours of a verified earlier request.
Common questions
Keep control of the import.
Do you log in to our ERPNext site?
No. Do not send credentials or a production database backup. We deliver files for your authorized user to review and import.
Does the pilot submit Sales Orders?
No. The service is Draft-only. Your team owns template comparison, import, final validation, and any later submission.
What if some Items cannot be matched?
They appear in the exception report. One low-confidence Item mapping confirmation is included. Unmatched Items alone do not automatically qualify the order for a refund.
Do I need to buy anything?
No. The first step is one free, no-obligation proof. A US$149 paid pilot is discussed only after the proof is useful and you choose to continue.
A small, inspectable first step